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EDAG June 2022 call agenda


Date: Tuesday 21st June 15:00–16:00 BST


Present: Gabriel Bodard (GB), Hugh Cayless (HC), Scott DiGiulio (SD), Elli Mylonas (EMy), Alessio Sopracasa (AS), Irene Vagionakis (IV)


Apologies: Charlotte Tupman, Scott Vanderbilt, Martina Filosa, Thomas Kollatz


Chair: Scott DiGiulio (SD)


Post meeting minute cleanup: EMy


Agenda items:

  • Approve May minutes

  • Updates on postponed release (v 9.4) The release has been postponed because of a complication with the new server. There are several ways to make the release process simpler, although they may not address the complications of the new server.

    • GitLab vs. GitHub vs. SVN

      • Two ultimate questions: where do we publish guidelines, and where does the code base live (Sourceforge or elsewhere)?

        • GitHub/GitLab offer more automation for the release process. We could also stage draft guidelines using Git Pages.  

        • Migration might be complicated. It depends on what of all the content we decide to migrate. We could leave existing issues and other pages on SF.

      • In order to consider the pros and cons of migrating the guidelines into GitHub, and potentially reconsidering where we are hosting the EpiDoc package

        • Smaller working group will bring a proposal back to the rest of the group (HC, GB, EMy, TKo, AS); report back by September

      • HC, GB, and some others should meet with Tom to discuss the prognosis of the current complications as well as the possibility of migration

  • Report on EFES Meeting on 14 June, 4pm - 6pm CEST. Several projects met and described what customizations and desiderata they are working with for EFES.  

    • What has been done, desiderata, further actions to be taken

      • Next meeting planned for 1 Aug at same time

      • 20 July as deadline for projects reporting needs/existing progress

      • Much of the major desiderata are in the existing work schedule at SigiDoc

  • Draft email for new EDAG chair + repoll from July

    • GB will poll for Jul–Sep EDAG times. (DONE)

    • Should make sure that we have overlapping chairs, 3 months overlap, 6 month total tenure.

    • SJD and MF will decide which of them stays on

    • AS volunteers temporarily

  • Invitation to EpiDoc verse workshop: November 7–8. GB will email. (DONE)

  • Standing items:

  • New business: 

    • in addition to periodic ticket sprints, add a periodic Guidelines sprint?

    • Develop a style-guide for new editors of the guidelines?


Next calls:


Tuesday 19th July, 15:00–16:00 BST 


Please e-mail epidocag@googlegroups.com if you foresee problems (e.g. holidays, EpiDoc training events etc.) for future dates.


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