Date: Tuesday 3rd December 2019

Present:

Present: Simona Stoyanova (chair), Irene Vagionakis, Tom Elliott, Elli Mylonas (minutes), Polina Yordanova, Gabriel Bodard (GB), Charlotte Tupman, Scott Vanderbilt (SV), Hugh Cayless (late) 

Apologies: Laura Löser, Martina Filosa, Scott DiGiulio

Agenda items:

• Select new Chair

• Responsibilities include chairing the call, making sure everyone has a connection, keeping everyone in line.

• The Chair doesn't have to sending out email reminders, and is not responsible for the minutes)

• Tom approved by acclamation for Jan-Mar.

• Minute taker selected at beginning of meeting. Minutes are crowdsourced but named minute taker makes sure nothing is missed and reads them through after the meeting.

• Minutes are approved at next meeting, and the chair puts them on pbwiki or is responsible for making sure that they are added by someone else.

• PB wiki: EpiDoc Roadmap

• Laura L’s role: has been managing the email and wrangling meetings. Can we codify this role. “The Whip”  EDAG wrangler. NO DECISION

• November minutes approved.

• Open ToDo items copied to current agenda.

• Simona responsible for putting November minutes on the Epidoc Roadmap.

• EDAG Membership  (Laura had sent out a poll to see who wanted to remain on EDAG, And what times suit for the monthly call. Not everyone replied. )

• We decided that we would give the laggards a second chance, but not ask Laura to keep at this thankless task. Individuals agreed to follow up with non-respondents.

• EM: Poke Scott DiGiulio, ask Thomas Kollatz if he wants to join EDAG (moved to January 2020)

• SS: Poke Pietro and Emmanuelle.

• Pietro wants to be kept on the email list, doesn’t know when he can be on a call, likely not very often.

• Emmanuelle also wants to be kept on the call. She is busy but will prioritize EDAG meetings.

• Create a google group for easier management - TE 

• Update: Pietro said Uppsala prefer that only one person teach the EpiDoc workshop in March; he is happy to let someone else do it if anyone is very keen.

The meeting then discussed various aspects of workshops: 

• We prefer to have 2 instructors, but there is a variety of models for the workshops. This way institutions can choose what is feasible for them. We don’t want to rule out less well funded institutions, which can’t fund any part of the workshop, but some travel might be footed by instructor’s home base if it makes sense. 

• We should remember to recommend that projects should include workshops in the funding when they write a grant proposal.

• The workshop models are in the Epidoc page in the Digital Classicist wiki. https://wiki.digitalclassicist.org/EpiDoc_Workshops - we should think about moving this information or a pointer to this information on the Epidoc website. [defer decision pending Epidoc Website resolution]

• GB will redraft for approval

• Workshop request from Athens for spring 2020 (Simona cannot do it, Elli possibly)

• EM asked about funding. No response yet.

• Try to get second person +/- local helpers

• Interest? - (SV, depending upon dates)

• Permanent EpiDoc domain (epidoc.stoa.org) from TE (and host)

• TE to lead email discussion of main URLs for key components of Epidoc

• VM now available, TE will make necessary DNS registration changes 

• This be done by the next meeting!

• (Discuss repository issues, i.e., SourceForge)

• SV and TE edited release proc after post mortem of last release.

• Cleaned up loopbacks that had been added over time. It’s in the form of a checklist.

• They also separated Guidelines and Schema instructions. 

• Everyone should look it over for incomprehensible prose and procedural infelicities.

• Next release (9.2) should be soon - spring 2020?

• Tickets

• We should schedule a ticket sprint for Jan or Feb. and choose the meeting that most people are available for.  We will need Doodle polls for next two meetings because times may be problematic.  SS will follow up with LL.

• GitHub

• Markup List

• supplied/illegible - postponed

• Mislabelled Stylesheet currently called Panciera - needs further discussion

• Feature request 133 - postponed

• Feature request 136 (ask Hugh and/or Simona if they want to take care of this)